How Do You Rent A Wedding Tent? Prices, Sizes, and Types of Tents


You can't pick your weather, but you can prepare for it

I‘m going to let you in on a little secret that I learned early on in my career as an event planner—you can control a great number of things, but the weather will never be one of them. I know, I know. This isn’t want you want to hear. No one wants to rent a wedding tent. They can be expensive, and daunting to think about, and the sky is just so lovely this time of year. But if you have to rent a wedding tent (and don’t kid yourself: outdoor venue, no back up plan, high chance of rain? You may have to), then you’re going to want to make sure you price that in your “affordable and easy” outdoor venue cost early on, and then keep reading. Because there is actually (surprisingly) kind of a lot you need to know:

wedding tent at the end of an orchard

WHEN TO RENT A Wedding TENT

It’s important to factor in whether you will need to rent a wedding tent early on in the planning process. When you’re looking at venues, you’ll want to factor the pricing of the tent into any venue that doesn’t have indoor options. Essentially, if you’re considering outdoor venues and there is more than a remote chance of inclement weather on your wedding date (I think pretty much the entire Eastern Seaboard?), renting a tent should be lumped into the “book your venue” task on your to-do list. Tents can sometimes be expensive (depending on a number of factors we’ll talk about below), so you’ll want to factor it into the budget before you fall in love with your dream venue.

Okay, so now what?

FIGURE OUT ROUGHLY WHAT SIZE Wedding TENT YOU’LL NEED

If you’re early in your planning process, you may not have exact numbers yet, and you may not have determined what style of party you plan on hosting (sit-down, buffet, cocktail, punch and pie, etc.). However, you’ll want a rough estimate at this point to get a price quote. This spreadsheet will give you a basic rundown of how much square footage is needed for various types of events.

Breakdown chart of what size tent you'll need to rent for your wedding

DOWNLOAD THE APW TENT SIZE GUIDELINE SPREADSHEET

As a general rule, you’ll want to choose the squarest tent your site will allow. A squarer tent will have a taller ceiling, which in addition to looking better will also keep the tent cooler. Also, it’s much easier to make sure that all of your guests feel included when you’re seated in a squarer shaped tent.

Hooray. Step one is done!

DETERMINE WHAT TYPE OF TENT YOU WANT.

There are several styles of tents available for rent—but the most popular are frame tents and pole tents. There are three main considerations to take into account when it comes to which type of tent you rent—space logistics, aesthetics, and (of course) budget.

Pole Tent Pros and Cons

  • PRO: Pole tents tend to be the more aesthetically pleasing option; they’re the ones with the swooping roof
  • PRO: Pole tents are less expensive
  • CON: Pole tents will have center poles/obstructions
  • PRO: No frame to cover up—does not need liner
  • PRO: Pole tents require shorter setup time
  • CON: Must be staked into the ground
  • CON: A pole tent requires clearance on all sides for stakes and anchor ropes (on average five to eight feet on each side)

Frame Tent Pros and Cons

  • PRO: Can be erected on any surface (such as asphalt, rooftops, etc.)
  • PRO: Can be attached together—you have more options when it comes to shape/configuration and you could have multiple spaces connected, such as a walkway from ceremony to party
  • PRO: Does not have any center poles or obstructions
  • CON: Almost always pricier than pole tents
  • CON: Frame is visible from the inside—many people don’t like the look of the frame, and the solution is an expensive liner to cover it up
  • CON: Requires longer setup time
  • PRO(ISH): Can be left up for a long time (you know, in case you want to live at your wedding for awhile)

Wedding tent all light up at night

THINK ABOUT Wedding Tent EXTRAS…

If you have a pretty good idea of the size and type of tent that you want, before getting a price quote it’s important to think about all of the extras that you might need or want. These extras can cause your price quote to vary greatly.

Clear top tents are a very popular alternative to white tents and generally don’t cost much more. However, keep in mind that if any portion of your event is taking place during the daytime, the sun can turn your clear top tent into a giant, sweaty greenhouse.

  • Liner—All that gathered, silky looking fabric that you see inside tents in the movies or magazines… it’s a liner. It’s expensive and not at all necessary, especially if you opt for a pole tent. If you really have to have a liner, be forewarned, they can cost up to three times the cost of the tent! And if you want a colored liner, well, you’ll be paying even more. (Hint, you can do the same with lighting for a lot less.)
  • Walls—The main types of walls are solid, clear, cathedral (with windows), and fabric. Whether you need walls depends on the average temperature. If you’re getting married in a warmer climate, skip the walls. If it’s a cooler climate, walls are probably a good idea. If downpours are common, walls will help keep everything dry. (Fabric walls will not help you in cold or rain—they are really just for looks.)
  • Flooring—The options when it comes to flooring are plain old ground with or without a dance floor, or a full floor under the tent. Obviously the ground is the least expensive option, but there are a few drawbacks. If there’s rain in the days leading up to your wedding, the ground can get soggy. Also, plain ground can be difficult for guests to walk/dance on in heels (which is why it’s super important to inform your guests that they would be best served by outdoor-appropriate footwear). If you’re putting the tent on land that’s sloped or otherwise uneven, you may want to consider flooring in order to level things out. Flooring can run anywhere from $1-4 per square foot, which doesn’t sound like much until you do the math! If you can’t afford full flooring, consider just adding a dance floor (which will be far, far less expensive).
  • Lighting—If your wedding is at night, unless you want to give your guests the sensory experience of dining and dancing in the dark, you’ll need some lighting inside the tent. There are tons of lighting options available—everything from bistro lights strung across the ceiling to lanterns to twinkle lights to can lights mounted on the ceiling or theatrical style stage lights with gels. You can also get lighting placed on a dimmer to allow for more mood lighting during dancing. Sometimes couples choose to DIY their lighting—just be advised that the tent company won’t hang them up for you and will require you to remove them before the tent is scheduled to be broken down. Another important thing to consider when you’re mulling over your lighting options is power—if your site does not provide power, you’ll need to rent a generator.
  • Heating and cooling—If the weather is going to be warm, you’ll want to invest in some cooling equipment. Fans tend to be the best option, as tents are notoriously expensive to air condition. Since tents are neither sealed nor insulated, they require a huge amount of power to keep cool with AC—like industrial generator huge. Fans work great to circulate the air and large ones are generally economical to rent. If you’re getting married at a cooler time of year, you can rent a tent furnace with a thermostat to warm up the tent. I’ve had couples inquire about renting patio heaters to place inside the tent, but that makes me super nervous as they can be fire hazards, plus they take up space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over.

GET QUOTES!

Now that you have a pretty decent idea of what you’re looking for, you can reach out to rental companies for quotes, but where do you find them? Ask around—your caterer and venue should be able to provide you with some reputable options. Otherwise, a google search for “event rentals + your location” should yield a ton of results—just check out online reviews for an idea of who provides quality service.

When you reach out to companies for quotes, you’ll want to make sure the following items are covered in the proposal:

  • Delivery Fees
  • Labor/Setup of the tent PLUS the accessories
  • Fire/Zoning permits (if required)
  • Breakdown

Also, make sure that you’re okay with the change/cancellation policy. There are so many variables that can change between booking and the wedding, you’ll want the option to change the size of the tent or possibly cancel it if the weather looks like it’s going to be totally amazing. Make sure that those points are covered in writing before handing over any money!

When getting a quote ask how long the setup time will take. On average a 40 x 80 foot pole tent takes approximately four and a half hours to set up. If it’s a possibility at your venue, you may want to have the tent onsite and ready to go a few days prior to the wedding—this way you’ll have time to decorate and play around with the floor plan.

Find out if the company will come out to survey the land prior to the event. Some companies charge a nominal fee to do so (which is usually counted towards your rental fee if you sign a contract), but you might find the peace of mind worth it!

Make sure that the vendor knows the tent is for a wedding (and that you’re expecting wedding quality as opposed to a county fair tent—unless that’s your thing).

And finally, if possible, rent from a company that does more than just tent rentals. Many rental companies are full service offering everything from the tent to the glassware. If you rent the majority of your items from one place there will be one delivery charge, one vendor to wrangle, and from a timing perspective, everything will arrive all at once. Here are a few actual quotes my clients have received in the past twelve months:

Sample Wedding Tent Prices

Wedding tent in the middle of a field of flowers

100 People, Buffet Dinner and Dance, Southeastern Pennsylvania: Pole Tent $1,810 (photo above)

  • 40′ x 60′ Century Pole Tent  $1,390.00
  • 15′ x 16′ Oak Parquet Dance Floor $420.00

175 People, Buffet Dinner and Dance, Upstate New York: Pole Tent $3,355

  • 60′ x 70′ Century Pole Tent  $1,875.00
  • 20′ x 20′ Century Pole Tent (caterer with three sides) $255.00
  • Perimeter Lighting  $260.00
  • Lighting (caterer) $130.00
  • Window Side Wall  $260.00
  • 20′ x 20′ Dance Floor $575.00

Bride and groom dancing in a wedding tent

145 People, Buffet Dinner and Dance, Upstate New York: Pole Tent $2,575 (photo above)

  • 60′ x 70′ Century Pole Tent $1,350.00
  • 20′ x 20′ Century Pole Tent (caterer with three sides) $255.00
  • Perimeter Lighting $240.00
  • Lighting (caterer) $30.00
  • Window Side Wall $240.00
  • 16′ x 20′ Dance Floor $460.00

75 People, Ceremony and Partial Cocktails, New York City Rooftop: Frame Tent $1,575

  • 20′ x 40′ Frame White Tent Top $600.00
  • Tent Lighting Side Pole Mount Par 38 $120.00
  • 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120.00
  • Dimmer Kit $25.00
  • Safety Kit (2 Fire/2 Exit) $90.00
  • 12 Sand Bags for Side Walls $60.00
  • 4 Tent Weights Stacks $60.00
  • Rooftop Installation $500.00

Open sided wedding tent at night

70 People, Welcome Dinner Buffet (no dance floor), Upstate New York: Pole tent $1,175 (photo above)

  • 30′ x 30′ Century Tent $500.00
  • Event Deck Flooring $675.00

100 People Ceremony and Cocktails, Upstate New York: Round Pole Tent $2,981

  • 46′ Round Sperry Tent $2,076.25
  • Sperry Side Wall, Clear $400.00
  • Perimeter String Lights, 46′ Round $225.00
  • 2 Single Dimmer Switches $120.00
  • 2 Pole Lights $160.00

100 People Ceremony and Cocktails, Upstate New York: Pole Tent $1,255

  • 30′ x 60′ Pole Tent $675
  • Perimeter Lighting $220.00
  • Side Walls $360.00

REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!

Keep in mind if you get a quote that seems “too good to be true” compared to the other quotes that you receive, odds are it is. Most rental companies will come in around the same price. Your decision should really boil down to who has the most aesthetically pleasing choices, and who was the easiest to deal with (because that will seriously come in handy later).

Meg Hotchkiss, LVR Events

Meg Hotchkiss is the founder and lead planner for LVR Events in New York City (and beyond), where she’s been making wedding magic happen for the better part of a decade. Her love of parties began when she helped plan her My Little Pony themed fourth birthday party, complete with real, live pony rides in the driveway. In her spare time, Meg loves taking random road trips with her husband and their two puppies, hunting for vintage treasures, and hosting epic dinner parties.

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  • mimi

    A few things I learned from our tent rental experience (and other weddings I’ve attended).

    1. If the wedding is at night, consider getting some lights for the stakes/ropes that are holding up your tent. We bought a big box of solar-powered stake lights (typically used for landscaping) at Costco and used them to mark the stakes to avoid tripping hazards.

    2. We attended a fall wedding and the weather got unseasonably cold the weekend of the wedding, causing the ground to freeze slightly. On the day of the wedding, the grass inside the tent started off mushy and just got worse as the evening went along. We still had fun, but our shoes ended up being pretty dirty. At our own wedding, we used a few outdoor rugs for decoration and to keep things clean(er).

    3. Our site (the front yard of my husband’s family vacation home) had a lot of trees, so we ended up having to get several smaller pole tents and arrange them in an L shape to make everything fit. We didn’t have sides on any of the tents, so it was easy for guests to hop from one tent to the next. Our rented dance floor was outside, uncovered, but we could have put it under one of the tents if necessary.

    • Yes! The solar lights are a fantastic option – I’ve also used paper bag luminaries with battery operated candles (which you can see in the last picture), glowsticks, and light colored balloons.

      The ground consistency can definitely lead to some mushy, filthy feet (I often have to hose my feet down before getting in the car after outdoor weddings!). If flooring isn’t an option, rugs are a great idea.

  • Kayjayoh

    Reading this makes me quite glad that our wedding did not require renting a tent.

    I am, however, going to bookmark this for future use if any other event I am involved in needs a tent. That is one of the great things about planning a wedding and reading APW: you start to get a good handle on general event planning. I feel like I am well prepped for any family reunions or whatnot that come my way.

    • :) It totally does come in handy down the road for big birthdays/anniversaries/reunions/showers/etc.!

  • emilyg25

    If you’re having an outdoor wedding but really hate tents, ask about the rental company’s cancellation policy. As soon as we were reasonably sure of good weather, we canceled our tent. It was good to reserve just in case, but we were happy not to need it.

    • Definitely! It’s much easier to rent a tent & cancel than it is to scramble looking for one at the last minute!

    • Lauren from NH

      Absolutely! You might lose a couple hundred bucks, but you will likely get half or most back and get to fully enjoy the sunshine! That’s my plan anyways :)

  • Jules

    Here’s my tent-related dilemma.

    Without a rental (our current plan), we have dinner inside, dancing and cocktails outside. If it rains, we move the band and dancing, but they will take up most of the space in the room we’re putting them in (a 20x18ish room, for an 8 piece band), so dancing will kind of be spread throughout the house, and I will be mildly worried about the weather up until oh, 2pm the day of.

    WITH a rental, we pay $2500 more (tent rental + extend our venue rental so it can be struck and broken down), but we still get to have the band and dancing outside (in….uh..the rain?). There is the distinct possibility it doesn’t rain at all and it’s a waste of $2.5K, plus it wasn’t the feel I wanted, what with the sky being covered by a tent and all.

    Basically, I’m not sure I’m 100% happy with our backup (but it should work…), and it would make me really sad to throw $2K at this (cost of tent rental in our area + extending our rental period at the venue) and not even need the damn tent in the first place – BUT I don’t know how I’d feel if we were hoping for good weather and then weren’t able to do anything outside. Do I just pray for sunshine? The historical weather reports aren’t helping a whole lot. The cancellation policy is 2 weeks ahead, which is too far to give us a good idea of what the weather will bring.

    • Meg Keene

      Dude. Skip the tent. That’s my two cents. You can dance inside, it’ll be fun and squashed and a good memory and $2,500!!!!

      • Jules

        Thanks, Meg, for the permission to have a slammin’ house party for a wedding. ;)

        I think this is the second time I’ve asked this. I’m just coming to terms with not being able to control the weather, as a Type A….

        • Maddie Eisenhart

          By the time dancing rolls around, people will roll with WHATEVER. Trust. I have personally been to some very jammin house parties too, for what it’s worth.

          • Absolutely! After dinner, people just want to get out of their seats and party – they don’t care where! The band will probably be well loud enough to fill the space (if you’re concerned, you can look into a secondary speaker unit – much cheaper than a tent).

            Another option, depending on your venue layout is to tweak the order of events a bit… You could perhaps get everyone in the dinner space for eating immediately, then move everyone to the smaller room – maybe for a post-dinner digestif/speeches/”moment dances” or something along those lines… While that’s happening you can flip the dinner space into the dancing space by removing some of the tables & chairs – maybe leaving a few around the perimeter for non-dancing folks.

        • Meg Keene

          It’s good practice, because you can’t control marriage either ;)

          All this wedding planning shit is just a crash course on life. UNFORTUNATELY. On the plus side, there is cake.

    • Sara P

      I think since you’ve got an indoor option for the eating part, you should be ok without a tent – sure, it might be tight dancing inside, but people will manage :).

  • MeganW

    I would love some information on how much lighting you need. Our tent company is providing lights that go around the perimeter of the tent. Is that enough light to get people through the tail end of dinner and into dancing?

    • Meg Keene

      You should (as far as my research goes) have some inside lighting as well. Talk to your tent rental company though, they’re pros at this.

    • Depending on the time of day/sunset time – most likely the perimeter lighting won’t be enough. Meg’s right, check with the rental company. If you’re renting a pole tent, they can rig some lights up to the pole – the basic option is pretty benign looking & usually not too pricey.

      • Lauren from NH

        Ooo can I talk to you about light and sunset? I am thinking of concluding our wedding 15 minutes or so after sunset and I was hoping to get away with skipping lighting, does that sound reasonable to you?

        Also this is on a college campus so there are lamp poles around and people won’t be departing in the pitch black.

        • Hey Lauren!
          Ending 15 minutes post sunset should be fine (you’ll likely be in what’s called “Civil Dusk” which is usually bright enough to not require additional lighting). My concern would be people departing in the dark, but if the lighting onsite is adequate, you should be good to go. That said, if the weather is going to be gray/gloomy, you may need to add lighting (you might be able to get away with just perimeter).

        • Meg Keene

          My two cents is that you don’t want to end after sun set. It gets cold fast (unless it’s the middle of summer back east or something), and even if it’s not dark by the end of the ceremony, it will be dark five seconds afterwards (plus, as Meg says, if it’s a grey day… uh oh). Since it’s ONLY 15 minutes, I’d move it up by 15 or 20. You’ll get beautiful golden hour light, and will get to use that early dusk to close up shop before real dark comes.

          Plus, reality check: wedding ceremonies run late. Remember you HAVE to start 10-15 minutes after your scheduled start time, unless you want people walking in during the service. (A handful of people will be late no matter what, and starting late is such standard practice that it’s shocking when the wedding is already going.) Plus, people speak slower than you expect, or it takes longer to get through blocking than you expect, and suddenly you’re late. You don’t want the stress of trying to outrun the dark on top of everything.

          • Lauren from NH

            Actually it will be in August in Maryland and I was speaking of the end of the reception not the ceremony (we’re doing mid afternoon to early evening), but really good info all the same. Also from its original conception, we did bump the start back 30 minutes to give a little more breathing room in the timeline all around.

  • Kara E

    This (and who was the easiest to deal with (because that will seriously come in handy later).)) is probably the best advice for ANY wedding.

    • :) That’s generally my advice for life!

  • jubeee

    *sigh* tents. I have an outdoor event with a stone pavilion. I will be holding the reception in the pavilion but I was hoping to get married outside. Should I just get a tent? What if its nice, can I not use it?

    Getting married in Eastern PA late September, tends to be a very nice time of year.

    • MommaCat

      Would there be space in the pavilion to get married in if the weather is sour? If so, I’d say skip the tent.

      • jubeee

        Its a big pavilion and we are having no more than 75 guests. The focal point of the pavilion is a big stone fireplace, so I thought it would be a good option. I’m just unsure about shifting around tables and chairs.

        • MommaCat

          I’ve been to weddings with the ceremony and reception in the same space, and they didn’t bother shifting tables. Guests just turned their chairs around as needed.

        • Depending on how long your ceremony is (i.e. if it’s around the 15 minute mark), you could get hitched on what will become your dancefloor & just have the majority of people stand. I’d suggest setting up a few rows of chairs for VIPs & people who need to sit (this also creates a natural aisle). The chairs can be moved back to their respective tables fairly quickly & without fanfare while guests are concentrating on getting those post-ceremony drinks/nibbles.

          • jubeee

            yes, about 15 minutes

        • kate

          if you have a DOC this is a task they can likely do! our ceremony and reception will both be in the same space and whatever shifting needs to happen, she will do for us during cocktail hour.

          seems like if you can fit everyone under the pavilion easily for the ceremony, i’d just go with that as your rain plan and skip the tent. i went a friend’s wedding where exactly that happened and everything worked just fine – her setup had us just sit at our dinner tables and they stood up in front for the ceremony, everybody shifted chairs as needed to see and it was all good.

    • If there’s space in the stone pavilion, work with what you’ve got & save some cash! Other considerations depend on the venue layout – it might be weird for guests to walk past an empty tent on the grounds. If there’s someplace you could “hide” a big white tent, or you can think of another way to re-purpose it (i.e. a welcome tent with a beverage station, programs/parasols/fans/whatever handouts, and a sunscreen/bugspray station), then go for it.

      • jubeee

        The venue is a stone pavilion to the left and a large meadow surrounded by wildflowers to the right. I am planning on having the ceremony in the meadow and moving to the pavilion/space around it for the reception. Counting on good weather for lawn games! Oh and I’m having food trucks….

    • Alison M

      I think in many cases if you decide to cancel at the last minute, you just lose your deposit. Which may be a significant amount of money, but would be better than having a tent that you didn’t know what to do with. But definitely skipping it would be easier since those suckers are EXPENSIVE.

      • kate

        yep. this is what we found out looking at tents – most rentals forced you to cancel 30 days (or so) prior in order to not lose your deposit, so you can’t really check the weather and then cancel week-of if it looks awesome (unless you’re cool with spending a couple hundred bucks on pure peace of mind and not a tent). makes sense for the tent company, but sucks nonetheless.

  • Sara P

    This is a great size breakdown – I haven’t been able to find anything helpful. We’re going to risk it – within a reasonable guest-size limit, we can move most the party into the house and just not sit down, and then maybe set a small tent up outside for the cooking and people that feel stuffy. But it’s definitely a gamble.

    • Glad it’s helpful! One thing to be wary of is that the “cook tent” might not be a great place for people to hang out. It could be a violation of health code rules/insurance to have guests in the tent. Also, wedding kitchens are usually a little chaotic with trying to feed all those people at once. And finally, cook tents are not at all pretty inside. ;)

      • Sara P

        That’s a good point! But we won’t really have a “cook tent” so much as cover for the grill (we’re self catering, and it’ll be doomed if we’re still doing most the cooking by the time people get there) and then only if it’s pouring. But I might look into the health code/insurance side, I hadn’t thought of that. Thanks!

  • Alison M

    THIS IS SO HELPFUL. I figured most of this out when I was renting mine, but it definitely was not all available in the same place.

    I got quotes from three companies. One company said they couldn’t do a pole tent on my dad’s gravel driveway, the other two said they could. It hadn’t even occurred to me that it would be a problem before that, so I was a bit concerned. One company offered to come out and do a free assessment that week – they were actually the most expensive by a little bit, but given that whether we could have the wedding at my dad’s place was dependent on whether we could tent that area, it was worth the peace of mind.

    • So true – when it comes to the structural integrity of your wedding, sometimes paying a little bit more for peace of mind is the best money you’ll spend!

      From what I understand, the ease/cost effectiveness of installing a pole tent on gravel depends on the “softness”/permeability of the surface… Technically, a pole tent can be installed on asphalt too – but you’re talking about drilling holes into the ground and then having to fill them afterwards! Most venues (and homeowners) will not look too kindly on that!

  • Julia Eckhardt

    Just a little question if anyone knows: Is one type of tent better for hanging floral chandeliers in? We haven’t picked our tent yet, but we want to have string lights and floral chandeliers. It’s amazing how many tutorials there are for how to make said floral chandeliers, but none on how to hang them!

  • Anka

    Also ask your venue. Ours had outdoor space that was so often used for tents that they contracted with a tent company to permanently embed fixtures for tenting. We were locked into using that tent vendor, but got a great price through the venue contract with them.

  • On the aesthetically pleasing comment, I disagree. The frame tent looks much less like a circus tent than the pole tent, IMO.

  • Stacy {Woodsy Weddings}

    This is such a helpful article, renting tents is much more involved than people realize. Now, they can get to the beautiful end result a little faster.

  • We rented two tents for our wedding in his parents front yard. There were approximately 200 people at our wedding, and I went with the best options I could afford. I could have gone with one bigger tent, but above a certain size, at least where I am, the prices for tents almost doubled. The two smaller pole tents gave us what we needed. My husband’s uncles, who are electricians handled rigging up our lights and we decorated it with hundreds of coffee filter puff-balls. The day of the wedding, those same uncles were out putting up improvised walls (again that option would have doubled our cost) because while the promised 4-5″ of rain and severe storms didn’t materialize but the wind and freezing temperatures did.

    Even with our issues, our tents were the biggest part of budget. $1300.

  • Anon

    Also, if you’re getting married during graduation open house/prime time wedding season (May-June) and/or your venue is in a small market with limited vendors (like the rural Minnesota farm we were married on), you’ll definitely want to reserve your tents as far in advance as possible. Big tents are popular that time of year, and we reserved ours in October for June. (Maybe this is obvious to everyone else, but it wasn’t to me at the time!)

  • Christina

    Very comprehensive and clear. I have spent the last few years working on projects that need tents and marquees and this is pretty much the exact process we go through. Companies often give a quote that doesn’t include flooring or anything but assume you will know that it doesn’t include them. The checklist above is brilliant to work from.

  • Love this! Doing a tent wedding isn’t “so easy, and so much more relaxed”. It’s a whole ton of work! If you hire right you don’t have to do any of it, but if you don’t you’ll be right in there in the mix (and sometimes the mud)

  • Brandon Roberts

    My sister is going to be getting married here in a few weeks, and she really wants to make sure that hey reception is great. One of the things that she wanted, was a huge tent for her guests to stay under. She feels like it would look great with the venue that she picked out. But, she just hasn’t had any luck finding one to rent. So I really appreciate you talking about where someone needs to start in order to rent one of these. I’ll make sure I talk to my sister about this right away! http://www.wssl.com/products.html

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  • April

    This was so incredibly helpful in planning a California wedding. Thank you for sharing this information.

  • Aaron

    Nice tips!The above post gives overall idea of while hiring the tent on rent. I have already bookmarked the link as it gonna help me a lot for my upcoming sister’s marriage. As the wedding is at Stockholm, one of our relative recommended http://www.aladdinsuthyrning.se/produkter/partyt%C3%A4lt for hiring tents.

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  • Winter Blue

    Like to know of u have a 20 X 40 tent with side wall available for the 26th from 9:00 am to Monday the 28th end @ noon and a coffee maker 100 cups and lights for the tent and how much ? Thank you ??

  • Srekeab Oyerrac

    excellent blog of party good advice to plan my party

  • seems like if you can fit everyone under the pavilion easily for the
    ceremony, i’d just go with that as your rain plan and skip the tent. i
    went a friend’s wedding where exactly that happened and everything
    worked just fine – her setup had us just sit at our dinner tables and
    they stood up in front for the ceremony, everybody shifted chairs as
    needed to see and it was all good.

  • Thank you for posting such a nice information…

  • Peter Thomas

    This is spot on Meg! My wife and I tussled with the same issue. We decided to go ahead and spend the extra money on a wedding tent. We decided on Area Rental & Sales http://www.arearentalwi.com because of so many positive reviews and 35 years experience. We are so glad we rented our tent cause it rained. Worked out fabulous!

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  • seems like if you can fit everyone under the pavilion easily for the
    ceremony, i’d just go with that as your rain plan and skip the tent. i
    went a friend’s wedding where exactly that happened and everything
    worked just fine –

  • From what I understand, the ease/cost effectiveness of installing a
    pole tent on gravel depends on the “softness”/permeability of the
    surface…actually a pole tent may be installed but you are talking about something different.

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  • Andrew Garcia

    Chiming in, especially for those of you who live in the DC, Maryland and Virginia areas. We just deployed a tent calculator that doesn’t just show you the size tent you need, but you can actually book online! We show you clear prices (including delivery) from vendors in the area who’ve created accounts on our site. Give it a peek and let me know what you think!
    https://uploads.disquscdn.com/images/ca0bfc423d013e15ec97b188fa054df1366154a882e22fd1d84ddd52949a6ab9.png

    https://www.goodshuffle.com/g/tent-canopy-rentals/search

    • Andrew Garcia

      Woops.. the link is below the image, in case it’s hard to see :)

  • allen scott

    It’s fantastic to see such a useful post. Now we know all pros and cons of the form. I just filled out Residential Lease Agreement 2 with an online software. It looked much better typed than hand-written. I used https://goo.gl/n0RvWy and it’s very easy to use.

  • JANIECE MCARTHUR

    Good article, Thanks!

  • Blaire Lockett

    This is a great article. There is one more type of tent for weddings… a geodesic dome tent. Geodesic domes are structurally sound, energy efficient and have continuous airflow with no stagnant corners. Each size dome has different energetic qualities according to the ancient science of Vaastu. Not to mention, geodesic wedding domes create an exalting cathedral for weddings and parties: http://pacificdomes.com/wedding-domes/