So you’re planning a wedding, huh? You’re having a blast creating your wedding Pinterest board, and then suddenly it hits you. You need a wedding guest list template. And a day-of wedding timeline. And a vendor contact list. You’re throwing a massive event, and Pinterest alone is not going to cut it. While we at APW know that weddings have a certain kind of magic in them, we also know it’s not the kind of magic where the beer walks itself to the venue. But you’re in luck! Because we’ve got all the tools you need.

WHAT’S IN our wedding spreadsheets?

Wedding checklist: Figure out what you do (and don’t!) need to keep track of to make this as stress-free as possible. Customize it for whatever planning timeframe you’re working with. And don’t worry, ‘get a spray tan’ isn’t even listed on there once.

Wedding budget spreadsheet: Yes a budget matters! And yes you can easily figure out what works best for you as a couple, AND stick to it.

Wedding Guest List Template: Keep track of your guests—arguably one of the most important things you’ll do.

Wedding Vendor Contact List: When you hand off all these lists to someone else, that person needs to know how to contact everyone important.

Important People Contact: You’ll want your family’s and wedding party’s contact information all in one place. This also lets you file away their travel information, which will prove helpful.

Wedding Packing List: Half of managing a wedding is hauling all the stuff to the venue and getting it home again. Here we give you a sample pack list. Fill it out, print it out, and have someone check off each item loaded into a car on the way to the venue and on the way home.

Wedding Weekend Spreadsheet: Most modern weddings stretch out for a day or two, at least for the couple and their families or wedding party. You’ll need plans for that whole period, and this spreadsheet will help you do it.

Wedding Day Of Timeline (DIY, Morning): This is it. The mother of all wedding planning spreadsheets. The most important document you’ll have (and I’m not even joking). We’ve created two versions of the spreadsheet for you to modify to your heart’s content. This one is for a morning wedding with more DIY elements.

Wedding Day of Timeline (Formal, Evening): The mother of all wedding planning spreadsheets for an evening wedding with more wedding vendors.

Photography shot list: Keep track of specific group shots you need or additional images or locations you wanted pictures of.


Clicking on the icons below will open Google Drive spreadsheets in a new tab. From there, click on File and then Make a Copy to save the spreadsheet to your own account. (You need to be signed into your Google account to do this.)



Don’t need the whole workbook? Download each spreadsheet individually. 



You’ll want the book A Practical Wedding: Creative Solutions for Planning a Beautiful, Affordable, and Meaningful Celebration to go with all this. Spreadsheets are nice, but walking you through planning step by step and saving your sanity is way better.

Now, back to the site. More planning tools are over here, and don’t forget the APW Vendor Directory, and the APW Venue Directory. Plan safe, kids.