Wedding Spreadsheets

Flat lay image of Meg Keene's new edition of her book A Practical WeddingSo you’ve gotten to the point in wedding planning where you realize you need wedding planning spreadsheets. Welcome. You’re 100% right, you need a wedding planning template. Pinterest boards are good fun (you can follow us on Pinterest, even) but they’re not going to plan the wedding for you. You need a wedding guest list template. And a day-of wedding timeline. And a vendor contact list. You need excel templates for everything. You’re throwing a massive event, and Pinterest alone is not going to cut it. While we at APW know that weddings have a certain kind of magic in them, we also know it’s not the kind of magic where the beer walks itself to the venue. But you’re in luck! Because we’ve created all the spreadsheets you’ll need to plan your wedding. (And yes, you need spreadsheets.)

And while you’re getting started, if you haven’t picked up our books: A Practical Wedding and the A Practical Wedding Planner, do that now. A Practical Wedding gives you all of the emotional support you need to plan this thing (even in a pandemic), and A Practical Wedding Planner is the indispensable, on paper, step-by-step guide to planning your wedding that we here at APW would have killed for when we were getting married. But it didn’t exist, so our founder Meg Keene wrote it. Both books are bestsellers, and for good reason. Nothing else on the wedding bookshelf gives you the step-by-step tools that you need to actually plan this thing.

But you don’t just need books you need wedding planning spreadsheets, and you’re in luck.


Clicking on the icons below will open Google Drive spreadsheets in a new tab. From there, click on File and then Make a Copy to save the spreadsheet to your own account. (You need to be signed in to your Google account to do this.)



Don’t need the whole workbook? Download each spreadsheet individually. 



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Wedding checklist: Figure out what you do (and don’t!) need to keep track of to make this as stress-free as possible. Customize our printable wedding checklist for whatever planning timeframe you’re working with. And don’t worry, ‘get a spray tan’ isn’t even listed on there once.

Wedding budget spreadsheet: Yes a budget matters! And yes you can easily figure out what works best for you as a couple, AND stick to it. Before you download our budget spreadsheet, click here and read up on how to avoid the trap of accidentally overspending for your wedding.

Wedding Guest List Template: Keeping track of who has RSVPed to what (and who you still need to track down, and OMG why didn’t they just send in the RSVP card already) is arguably one of the trickiest parts of wedding planning. And a spreadsheet is certainly required. So behold, we bring you our wedding guest list template.

Wedding Vendor Contact List: When you hand off all these lists to someone else (be that a friend, family member, or wedding planner), that person needs to know how to contact everyone important. Fill out our vendor contact list and then pass it along, so you don’t have to be in charge of details like phone numbers on your wedding day.

Important People Contact: You’ll also want your family’s and wedding party’s contact information all in one place. This spreadsheet also lets you file away their travel information, which will prove helpful.

Wedding Packing List: Half of managing a wedding is hauling all the stuff to the venue and getting it home again (for everything you need to know about setting up and breaking down a wedding, head over to this informative article). In our spreadsheets, we give you a sample pack list. Fill it out, print it out, and have someone check off each item loaded into a car on the way to the venue and on the way home.

Photography shot list: Keep track of specific group shots you need or additional images or locations you wanted pictures of with our photographer-approved shot list.

Wedding Weekend Spreadsheet: Most modern weddings stretch out for a day or two, at least for the couple and their families or wedding party. You’ll need plans for that whole period, and this spreadsheet will help you do it.

Wedding Day Of Timeline (DIY, Morning): This is it. The mother of all wedding planning spreadsheets. The most important document you’ll have (and I’m not even joking). We’ve created two versions of the spreadsheet for you to modify to your heart’s content. This one is for a morning wedding with more DIY elements.

Wedding Day of Timeline (Formal, Evening): The mother of all wedding planning spreadsheets for an evening wedding with more wedding vendors.

Remember, spreadsheets are great, but we put so much more info down in book form with A Practical Wedding and the A Practical Wedding Planner to go with all this. Spreadsheets are nice, but walking you through planning step by step and saving your sanity is way better. Now, back to the site. More planning tools are over here, and don’t forget the APW Vendor Directory.

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